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npx skills add https://github.com/inferen-sh/skills --skill twitter-automationWorks with Paperclip
How Gmail Workflows fits into a Paperclip company.
Gmail Workflows drops into any Paperclip agent that handles - gmail work. Assign it to a specialist inside a pre-configured PaperclipOrg company and the skill becomes available on every heartbeat — no prompt engineering, no tool wiring.
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Pre-configured AI company — 18 agents, 18 skills, one-time purchase.
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---name: gmail-workflowsdescription: "Automate Gmail with intelligent workflows - attachment management, email organization, auto-archiving, and Google Drive integration"version: "1.0.0"author: claude-office-skillslicense: MIT category: productivitytags: - gmail - google-drive - email-automation - workflow - n8ndepartment: Operations models: recommended: - claude-sonnet-4 - claude-opus-4 compatible: - gpt-4 - gpt-4o mcp: server: google-workspace-mcp tools: - gmail_search - gmail_get_attachments - gmail_apply_label - gmail_archive - gdrive_upload - gdrive_create_folder capabilities: - email_attachment_extraction - automatic_file_organization - email_filtering_rules - drive_synchronization - notification_setup languages: - en - zh related_skills: - email-drafter - email-classifier - file-organizer--- # Gmail Workflows Automate Gmail with intelligent workflows for attachment management, email organization, and Google Drive integration. Based on n8n's 7,800+ workflow templates. ## Overview This skill helps you design and implement Gmail automation workflows that:- Automatically save attachments to Google Drive- Organize emails with smart labeling- Archive processed emails- Send notifications via Slack/Email- Track email metrics ## Core Workflow Templates ### 1. Gmail Attachment Manager **Purpose**: Automatically extract attachments from emails and save to Google Drive **Workflow Steps**:```┌─────────────┐ ┌─────────────┐ ┌─────────────┐ ┌─────────────┐│ Gmail │───▶│ Filter by │───▶│ Extract │───▶│ Upload to ││ Trigger │ │ Criteria │ │ Attachments │ │ Google Drive│└─────────────┘ └─────────────┘ └─────────────┘ └─────────────┘ │ ┌─────────────┐ ┌─────────────┐ │ │ Send │◀───│ Apply Label │◀───┘ │ Notification│ │ & Archive │ └─────────────┘ └─────────────┘``` **Configuration**:```yamltrigger: type: gmail_new_email filters: has_attachment: true from: ["*@company.com", "*@vendor.com"] subject_contains: ["invoice", "report", "contract"] actions: - extract_attachments: file_types: [pdf, xlsx, docx, csv] max_size_mb: 25 - upload_to_drive: folder_path: "/Attachments/{year}/{month}" naming_pattern: "{filename}_{sender}_{date}" create_folder_if_missing: true - organize_email: apply_label: "Processed/Attachments" mark_as_read: true archive: true - notify: channel: slack message: "New attachment saved: {filename} from {sender}"``` **Best Practices**:- Use specific sender filters to avoid processing spam- Set file size limits to prevent storage issues- Use date-based folder structure for easy retrieval- Enable duplicate detection to avoid redundant uploads --- ### 2. Invoice Auto-Archiver **Purpose**: Automatically collect and organize invoices from email **Workflow Steps**:```Gmail Trigger → Detect Invoice → Extract PDF → OCR/Parse → Save to Drive → Update Spreadsheet → Archive Email``` **Configuration**:```yamltrigger: subject_patterns: - "invoice" - "bill" - "statement" - "付款" - "发票" processing: - detect_invoice: methods: [subject_keywords, attachment_name, sender_domain] - extract_data: fields: [invoice_number, amount, date, vendor, due_date] use_ocr: true - save_to_drive: folder: "/Finance/Invoices/{year}/{vendor}" naming: "{date}_{vendor}_{amount}" - update_tracker: spreadsheet: "Invoice Tracker" columns: [Date, Vendor, Amount, Invoice#, Status, File_Link] - archive: label: "Finance/Invoices" star: true``` --- ### 3. Client Communication Organizer **Purpose**: Automatically organize client emails by project/client **Configuration**:```yamlrules: - name: "Client A Emails" condition: from_domain: "clienta.com" actions: - apply_label: "Clients/Client A" - forward_to: "team-a@company.com" - save_attachments: "/Clients/Client A/{subject}" - name: "Project X Updates" condition: subject_contains: ["Project X", "PX-"] actions: - apply_label: "Projects/Project X" - add_to_task: "Project X Board" - notify_slack: "#project-x" - name: "Urgent Requests" condition: subject_contains: ["URGENT", "ASAP", "紧急"] is_unread: true actions: - apply_label: "Priority/Urgent" - send_sms: "+1234567890" - move_to_inbox: true``` --- ### 4. Email Analytics Dashboard **Purpose**: Track email metrics and generate reports **Metrics to Track**:```yamldaily_metrics: - emails_received: count(inbox) - emails_sent: count(sent) - response_time_avg: avg(reply_time) - unread_count: count(unread) - attachment_count: count(has_attachment) weekly_report: - top_senders: group_by(from, count) - busiest_hours: group_by(hour, count) - label_distribution: group_by(label, count) - response_rate: sent / received automation: - schedule: "every Monday 9am" - output: Google Sheets - notify: Slack #email-metrics``` --- ## Implementation Guide ### Using n8n ```javascript// n8n Workflow: Gmail to Google Drive{ "nodes": [ { "name": "Gmail Trigger", "type": "n8n-nodes-base.gmailTrigger", "parameters": { "pollTimes": { "item": [{ "mode": "everyMinute" }] }, "filters": { "labelIds": ["INBOX"] } } }, { "name": "Filter Attachments", "type": "n8n-nodes-base.if", "parameters": { "conditions": { "boolean": [{ "value1": "={{ $json.hasAttachment }}", "value2": true }] } } }, { "name": "Get Attachments", "type": "n8n-nodes-base.gmail", "parameters": { "operation": "getAttachments", "messageId": "={{ $json.id }}" } }, { "name": "Upload to Drive", "type": "n8n-nodes-base.googleDrive", "parameters": { "operation": "upload", "folderId": "your-folder-id", "name": "={{ $json.filename }}" } } ]}``` ### Using Google Apps Script ```javascript// Gmail to Drive Automationfunction processNewEmails() { const threads = GmailApp.search('has:attachment is:unread'); const targetFolder = DriveApp.getFolderById('FOLDER_ID'); threads.forEach(thread => { const messages = thread.getMessages(); messages.forEach(message => { const attachments = message.getAttachments(); attachments.forEach(attachment => { // Save to Drive const file = targetFolder.createFile(attachment); // Rename with date and sender const newName = `${Utilities.formatDate(message.getDate(), 'GMT', 'yyyy-MM-dd')}_${message.getFrom()}_${attachment.getName()}`; file.setName(newName); }); // Mark as processed message.markRead(); thread.addLabel(GmailApp.getUserLabelByName('Processed')); }); });} // Set up triggerfunction setupTrigger() { ScriptApp.newTrigger('processNewEmails') .timeBased() .everyMinutes(5) .create();}``` --- ## Common Workflow Patterns ### Pattern 1: Filter → Process → Organize → Notify ```Email arrives │ ▼┌─────────────────┐│ Apply Filters │ → Skip if doesn't match│ (sender, subject││ attachment) │└────────┬────────┘ │ ▼┌─────────────────┐│ Process Content │ → Extract data, attachments│ │└────────┬────────┘ │ ▼┌─────────────────┐│ Organize │ → Save files, apply labels│ │└────────┬────────┘ │ ▼┌─────────────────┐│ Notify │ → Slack, email, SMS│ │└─────────────────┘``` ### Pattern 2: Batch Processing ```yamlschedule: "daily at 6am"steps: 1. Collect all unprocessed emails from last 24h 2. Group by category (invoices, reports, misc) 3. Batch upload to respective Drive folders 4. Generate summary report 5. Send daily digest to stakeholders``` ### Pattern 3: Conditional Routing ```yamlconditions: - if: attachment_type == "pdf" AND subject contains "invoice" then: route_to_finance_folder - if: from_domain in ["important-client.com"] then: priority_handling + immediate_notification - if: attachment_size > 10MB then: save_to_large_files_folder + skip_backup - default: then: standard_processing``` --- ## Troubleshooting ### Common Issues | Issue | Solution ||-------|----------|| Attachments not detected | Check MIME type filters, increase trigger frequency || Duplicate files | Enable deduplication by hash or filename || Rate limits | Reduce trigger frequency, use batch processing || Permission errors | Re-authorize OAuth credentials || Large files failing | Set size limits, use chunked upload | --- ## Security Considerations 1. **OAuth Scopes**: Request minimal permissions - `gmail.readonly` for reading - `gmail.modify` for labels/archive - `drive.file` for Drive access 2. **Data Privacy**: - Don't log email content - Use secure storage for credentials - Implement retention policies 3. **Access Control**: - Limit who can modify workflows - Audit automation activities - Use separate service accounts --- ## Output Example **Daily Email Report**:```markdown# Email Activity Report - 2026-01-30 ## Summary- Emails Received: 47- Emails Sent: 23- Attachments Processed: 12- Average Response Time: 2.3 hours ## Attachment Processing| File | Sender | Saved To | Time ||------|--------|----------|------|| Invoice_Jan.pdf | vendor@co.com | /Finance/Invoices | 09:15 || Report_Q4.xlsx | team@company.com | /Reports/Q4 | 10:30 || Contract_v2.docx | legal@client.com | /Contracts | 14:22 | ## Labels Applied- Finance/Invoices: 5 emails- Projects/Active: 12 emails- Clients/Priority: 8 emails ## Pending Actions- 3 emails require manual review- 2 large attachments need approval``` --- *Gmail Workflows Skill - Part of Claude Office Skills*Related skills